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On The Day Coordinator

Photo: Air Balloon Project

Wedding Coordinator Detailed Responsibilities

Includes the event package of your choice, as well as event day support that consists of, but is not limited to, the following:

  • Complete facilitation of wedding rehearsal which includes instruction on usher seating, family seating, wedding party processional, ceremony, wedding party recessional, and family recessional

  • Coordinator distributes necessary balance checks to any remaining wedding service providers the day of the event

  • Coordinator contacts with florist, photographer, videographer, musicians, minister, and ceremony participants upon arrival regarding specific duties and distributes event timelines to all wedding professionals

  • Coordinator assists wedding party, families with pinning boutonnieres and corsages

  • Coordinator works with photographer to ensure that pre-ceremony pictures adhere to the predetermined event timeline

  • Coordinator contacts with program/guest book/gift attendants upon arrival regarding duties

  • Coordinator contacts with groomsmen and/or ushers regarding proper etiquette for guest seating and pre-seating of family and guests

  • Coordinator cues pre-ceremony music

  • Coordinator gathers all family and wedding party attendants and places them in line for formal processional of ceremony

  • Coordinator ensures that maid and/or matron of honor has groom’s ring and that bride has relocated engagement ring to right hand

  • Coordinator ensures that best man has bride’s ring

  • Coordinator cues candle lighting by groomsmen and/or ushers

  • Coordinator cues musicians and participants for family seating processional music

  • Coordinator cues musicians, bride, and escort for bride’s ceremony processional and participants for wedding/bridal party processional music

  • Coordinator adjusts train and/or veil of bride upon entrance

  • Coordinator works with photographer to ensure that post-ceremony pictures adhere to the predetermined event timeline

  • Coordinator contacts with guest book attendant to ensure that guest book, pen, toss bouquet, etc. are transferred to reception site

  • Coordinator gathers any extra programs, unity candle, etc. from ceremony site

  • Coordinator contacts with caterer and reception entertainment and reviews script for announcements and reception activities